State Agencies will continue to access the PDF forms from the Division of Administrative Rules’ webpage on the Department of State’s website. However, users now will be able to save a completed, a partially completed or a blank form to their desktop or local area network. At any time during the form filling process, users will be able to save, reopen and continue working on the form.
In addition to the new Save feature, the forms contain drop down menus and built-in logic which will require the user to validate each form to ensure that all required fields and/or checkboxes have been populated.
Note: When filing any Adoption (including Emergencies), attach a scanned copy of your signed certification prepared on agency letterhead in pdf format plus the full text of the rule (with bracketing and underlining if needed) in Word format. Hard copy original certification with full text of rule attached can be submitted in lieu of the electronic submission (original and two copies) on the same day as e-filed.
Note: Incorporation by reference materials still need to be submitted in hard copy.
Adobe Acrobat Reader Version 8 is required. This is a free download from the Adobe Acrobat website (http://www.adobe.com)
Complete, Validate and Save a Form:
To complete, validate and save a form, users will perform the following steps. At any point during the form filling process, users may attach required file(s) to the form. See "Attach a File to the Form" below.
If all required fields and/or attachments have been completed, when the user clicks on the Validate button, the form validation process will change the status of UNVERIFIED to VERIFIED.
If one or more of the required fields and/or attachments have not been completed, when the user clicks on the Validate button, the validation process will display a Validation Errors dialog box which lists the section(s) of the form that require population.
The required sections that have not been properly populated will display with red highlighting. The user will need to click on the OK button in the dialog box in order to populate the form. The user needs to populate the highlighted fields and checkboxes and revalidate the form until the UNVERIFIED status is changed to VERIFIED.
When the user clicks on the Reset Form button, a warning dialog box will appear. Clicking on the OK button clears the form of the populated data and attachments; clicking on the Cancel button cancels the “reset” functionality and retains all the populated data and attachment(s).
Note: This is Adobe Acrobat Reader functionality. Clicking on the Open button will not open your file; rather it will attach the file to the form and close the dialog box.