FAQ - Document Destruction Contractor

What are the requirements to be a registered Document Destruction Contractor?

What are the fees, terms of registration?

What forms of payment does the Department of State accept?

Can a document destruction contractor maintain a business address outside of NYS?

What does "Document Destruction" mean?

What constitutes a "Document"?

What is considered "Personal Information" on a document?

What is considered "Personal Identifying Information" on a document?

What is considered a "Personal Identification Number?"


What are the requirements to be a registered Document Destruction Contractor?

Submit the following with your application seeking licensure:
Proof of Fingerprinting
• A statement indicating the methods of document destruction utilized by the applicant
• a statement indicating the length of time the applicant has been a document destruction contractor
• any additional documentation requested in response to a specified question on the application

What are the fees, terms of registration?

What forms of payment does the department accept?

You may pay by money order, company check, or cashier's check made payable to the Department of State. No personal checks or credit cards. Do not send cash. All fees are non-refundable. A $20 fee will be charged for any check returned by your bank.

Can a document destruction contractor maintain a business address outside of NYS?

Yes. A business or branch office address can be out-of-state.

What does "Document Destruction" mean?

"Document Destruction" means the burning, pulverizing, or shredding of a record, or any action taken to render the personal identifying information contained on a record unreadable and incapable of reconstruction

What constitutes a "Document"?

A "Document" means any record kept, held, filed, produced or reproduced by, with or for a person or business entity, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, or computer tapes or discs.

What is considered "Personal Information" on a document?

"Personal Information" means any information concerning a natural person which, because of name, number, personal mark, or other identifier, can be used to identify such natural person.

What is considered "Personal Identifying Information" on a document?

"Personal Identifying Information" means personal information consisting of any information in combination with any one or more of the following data elements, when either the personal information or the data element is not encrypted, or encrypted with an encryption key that is included in the same record as the encrypted person information or data element: • social security number; • driver's registration number or non-driver identification card number; • mother's maiden name; • financial services account number or code; • savings, checking or debt account number or code; • automatic teller machine number or code; or • electronic serial number or personal identification number.

What is considered a "Personal Identification Number?"

A "Personal Identification Number" is any number or code which may be used alone or in conjunction with any other information to assume the identity of another person or access financial resources or credit of another person