Government Agency Waiver Requests
Executive Law § 108 requires state and local government entities to accept and use ACP substitute addresses. This statute authorizes the Secretary of State to grant waivers of this requirement to state and local government agencies that demonstrate a bona fide need for the actual addresses of ACP participants that cannot be met through changes to the government agency’s internal procedures. The regulations governing this waiver process are codified at 19 NYCRR 134.8.
A request for a waiver must:
Government agencies that maintain the actual addresses of ACP participants in their records are generally not permitted to release those confidential records to other agencies or the public. There are some circumstances, however, when a government agency must exchange information with another government agency or the federal government in order to meet its statutory or administrative obligations.
A waiver application that is requesting authority to communicate to or receive communication from another agency or to the federal government of the actual addresses of ACP participants must also:
Each application for a waiver must include certification by the head of the agency that the agency will maintain the confidentiality of actual address information collected and maintained pursuant to the requested waiver by redacting the actual address information from a record when it is released to any person and will not make the Program Participant’s actual address available unless authorized or required to do so pursuant to Executive Law § 108(4)(b).
An agency that has requested a waiver, or requested review and reconsideration of the denial of a waiver request, must accept and use ACP substitute addresses while that review is pending for any records for which the waiver was requested.
Waiver requests should be mailed to:
NYS Department of State
Address Confidentiality Program
P.O. Box 1110
Albany, NY 12201-1110
Or faxed to the ACP at: (518) 474-0709