Charitable Organization Financial Report Filings with the Department of State

Expedited Handling Services

The Department of State’s Division of Corporations offers optional expedited service for the processing of documents, obtaining copies of documents and the issuance of certificates of status (certificates of good standing).

The Division of Corporations offers the following expedited handling services subject to the additional fees described below:


Expedited Handling Service

Additional Fee

 

Within 24 hours of the request
(not counting weekends, holidays, or any other days on which the Department of State is not open for business)

 

 

$25

 

On the same business day of the request
(request must be submitted no later than 12:00 p.m. on a day on which the Department of State is open for business)

 

 

$75

 

Within 2 hours of receipt of the request
(request must be hand delivered or faxed no later than 2:30 p.m. on a day on which the Department of State is open for business)

 

 

$150

The fee for expedited processing must be separate from the fee to file the document or other service requested. The expedited processing fees are non-refundable. Please see Payment for Expedited Processing Service below for further information.

Requests for services on a non-expedited basis, including the filing of documents, are usually completed within seven business days, excluding mailing time.

Please note the Division of Corporations, State Records and Uniform Commercial Code is currently experiencing a delay in processing certain documents  including, corporation and business entity certificates (e.g. Certificate of Amendment). We apologize for any inconvenience caused by this delay. Please contact the Division if you have any questions. 

Submission Deadlines

  • 24 hour expedited processing service requests.
    • 24 hour expedited processing service requests are accepted between 9:00 a.m. and 4:00 p.m.
    24 hour requests will be completed within 24 hours of their acceptance, not counting weekends, holidays, or any other days on which the Department of State is not open for business.

  • Same day expedited processing service requests must be received by the Division by 12 noon.
    Same day expedited processing service requests hand delivered or received by fax after 12 noon will not be processed. Such requests will be returned to provide you the opportunity to change the level of expedited processing service.

  • 2 hour expedited processing service requests must be received by the Division by 2:30 p.m.
    2 hour expedited processing service requests hand delivered or received by fax after 2:30 p.m. will not be processed. Such requests will be returned. In no event will documents be held over for processing on the next business day.

Payment for Expedited Processing Service

The additional, non-refundable fee for expedited processing service must be paid by a separate check or money order or indicated in the appropriate space on the Credit Card/Debit Card Authorization Form. The Division of Corporations accepts MasterCard, Visa and American Express for the payment of fees. To pay for a fee using your credit card or debit card, simply complete and sign the Credit Card/Debit Card Authorization Form and submit it to the Division of Corporations with your request for service. The Credit Card/Debit Card Authorization Form submitted with any request for services must specifically indicate the level of expedited service requested.

Requests Submitted by Mail/Overnight Courier

The envelope bearing documents for filing and other requests for expedited processing services must be marked with the notation "Expedited Processing" on the envelope.

Processing Your Request

The time for processing your request begins when the request is received by the appropriate unit of the Division of Corporations. The time for processing your request ends when the request is processed by the appropriate unit of the Division of Corporations, not when your package is picked up by your overnight delivery service.

For documents submitted for filing, such documents are considered processed when they are either filed or rejected as deficient. The fee for expedited processing is charged to the filer regardless of whether or not the document is accepted for filing. Filing receipts will be mailed by first-class mail by the United States Postal Service two business days after the date of filing.  Copies of documents and certificates of status are mailed by first-class mail by the United States Postal Service within the time frame of the expedited processing service requested. We do not provide these documents by fax. You may request that your receipt or other document be returned to you by overnight delivery service by enclosing a prepaid shipping label with your request. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. The prepaid shipping label must list yourself as the sender and the receiver. Overnight delivery service providers pick up outgoing packages from the Division of Corporations prior to the end of our business day.  In this case, your overnight package may not leave the Department of State until the following business day.

Deficient Documents

In the case of a deficient document submitted via mail with a check, money order or Credit Card/Debit Card Authorization Form, the Department of State will retain the fee for the expedited processing service requested. A letter noting the deficiencies will be sent to the filer within the time frame of the expedited processing requested. Please note that the letter noting the deficiencies will be returned by first-class mail by the United States Postal Service.

In the case of a deficient document submitted via fax with a Credit Card/Debit Card Authorization Form, your account will be debited the monies for the level of expedited processing requested. A letter noting the deficiencies will be faxed to the filer within the time frame of the expediting processing service requested. If, after several unsuccessful attempts, we are unable to contact the filer at the fax number provided, the letter noting the deficiencies will be returned by first-class mail by the United States Postal Service.

When resubmitting a corrected document for filing, if you desire to again have your document processed under the expedited processing service, an additional, non-refundable, expedited processing fee must be paid.

Fax Numbers

Documents submitted for filing - (518) 474-1418

Copies of documents and certificates of status - (518) 473-1654

If you have any questions regarding the processing of documents or other requested services, please contact the New York State Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. The telephone number of the Division of Corporations is (518) 473-2492. E-mail.



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