The Division of Corporations will accept requests for filings of documents, copies, certificates under seal and name availability by fax. Fees for requests by fax must be paid by charges to your credit card/debit card. To pay for a fee by using your credit card/debit card when not appearing in person, simply complete and sign the Credit Card/Debit Card Authorization Form (43.9KB PDF Form) (1 page)] and submit it to the Division of Corporations with your request. You may fax a document submitted for filing to the Division of Corporations at (518) 474-1418. Written requests for copies of documents, certificates under seal and name availability may be faxed to (518) 473-1654. Biennial and LLP Statements may be faxed to (518) 486-4680.
Please Note: With faxes, we recommend that you submit your certificate or request only once. Sending multiple submissions of the same certificate or request may result in duplicate filings or multiple performance of the same service with an applicable and non-refundable fee charged. The Division of Corporations, State Records, and Uniform Commercial Code receives a large amount of submissions throughout the day which makes it unlikely that a duplicate submission will be recognized as such prior to its processing. Therefore, there exists the possibility of duplicate filings or services occurring on the same day with associated fees being charged.
The large volume of submissions and requests received each day by the Division makes it impracticable for Division staff to verify receipt of individual customer submissions. Please do not call the Division for verification of receipt after submitting a certificate or request by fax. If you do not receive correspondence from our office after a reasonable period of time has elapsed, you may contact the Division at (518) 473-2492 for further instructions.
Please note that filing receipts, copies, certificates under seal and responses to name availability requests will be returned by first-class mail by the United States Postal Service. We do not provide these documents by fax. You may request that your filing receipt or other document be returned to you by overnight delivery service by including a prepaid shipping label with your request. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. The prepaid shipping label must list yourself as the sender and the receiver. Overnight delivery service providers pick up outgoing packages from the Division of Corporations prior to the end of our business day. In this case, your overnight package may not leave the Department of State until the following business day.