Forming a Limited Liability Company in New York State
New York recognizes many business forms including the limited liability company (LLC), corporation, limited partnership, sole proprietorship, general partnership and other less familiar forms. Each has its own advantages and disadvantages. For any particular venture, personal and business circumstances will dictate the business form of choice. The Department of State cannot offer advice about the choice of business form and strongly recommends consulting with legal and financial advisors before making the choice. Forming an LLC should only be done after careful analysis. The following information has been developed to answer your questions regarding formation of an LLC and to assist in the filing of the Articles of Organization.
Department of State staff cannot provide legal advice, however, they are available to assist in answering questions about filing LLC documents. Please contact the Department of State, Division of Corporations, State Records and Uniform Commercial Code, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231 or one of our business document specialists at (518) 473-2492 or email us with any questions you may have.
What is a Limited Liability Company?
An LLC is an unincorporated business organization of one or more persons who have limited liability for the contractual obligations and other liabilities of the business. The Limited Liability Company Law governs the formation and operation of an LLC. An LLC may organize for any lawful business purpose or purposes.
The LLC is a hybrid form that combines corporation-style limited liability with partnership-style flexibility. The flexible management structure allows owners to shape the LLC to meet the needs of the business. The owners of an LLC are “members” rather than shareholders or partners. A member may be an individual, a corporation, a partnership, another limited liability company or any other legal entity.
How Do I Form a Limited Liability Company?
Organizers form an LLC by filing the Articles of Organization, pursuant to Section 203 of the Limited Liability Company Law, with the Department of State. Organizers prepare, sign and file the Articles of Organization that creates the LLC. Any person or business entity may be an organizer. Organizers may be, but need not be, a member of the LLC formed.
What is a Professional Service Limited Liability Company?
One or more professionals may form, or cause to be formed, a professional service limited liability company (PLLC) for pecuniary profit for the purpose of rendering the professional service or services that the professionals are authorized to practice. A PLLC is formed by filing Articles of Organization pursuant to Section 1203 of the Limited Liability Company Law. “Profession,” as defined in Section 1201(b) of the Limited Liability Company Law, includes any practice as an attorney and counselor-at-law, or as a licensed physician, and those occupations designated in Title Eight of the Education Law. For a listing of professional services, please see NYS Department of Education, Office of the Professions.
Are There Any Special Responsibilities Associated With Forming a Limited Liability Company?
The members of an LLC are required to adopt a written Operating Agreement. See Section 417 of the Limited Liability Company Law. The Operating Agreement may be entered into before, at the time of, or within 90 days after the filing of the Articles of Organization. The Operating Agreement is the primary document that establishes the rights, powers, duties, liabilities and obligations of the members between themselves and with respect to the LLC. The Operating Agreement is an internal document of the LLC and is not filed with the Department of State. The law is silent on the consequences of not adopting an Operating Agreement. The Department of State cannot provide legal advice regarding the preparation of the Operating Agreement.
What are the Publication Requirements Associated with the Formation of an LLC?
Section 206 of the Limited Liability Company Law requires a copy of the Articles of Organization or a notice related to the formation of most limited liability companies to be published in two newspapers for six consecutive weeks. The newspapers must be designated by the county clerk of the county in which the office of the LLC is located. The newspapers charge a fee for the publication of the notice. The information in the published notice, including the name of the LLC, must match the Department of State’s records exactly as set forth in the initial articles of organization. The printer or publisher of each newspaper will provide you with an affidavit of publication. A Certificate of Publication, with the affidavits of publication of the newspapers annexed thereto, must be submitted to the Department of State, with a $50 filing fee. Failure to publish and file the Certificate of Publication with the Department of State within 120 days will result in the suspension of the LLC’s authority to carry on, conduct or transact business.
Do I Need a Lawyer?
Articles of Organization have legal effect and Operating Agreements create legally enforceable rights and responsibilities. Anyone forming an LLC should consider utilizing a lawyer. However, there is no requirement to use a lawyer when forming an LLC.
Where Do I Get a Seal?
The Limited Liability Company Law does not refer to a seal of an LLC. Nevertheless, seals are available from commercial sources and legal stationery stores. The Department of State does not supply seals.
How is a Limited Liability Company Taxed?
Federal tax regulations allow an LLC to elect to be taxed as a corporation or partnership for income tax purposes. Consult a tax adviser about these regulations and any changes. For income tax purposes, state law follows federal law. Additionally, state law imposes a tax based on the number of members of the LLC. Also, depending on the nature of the business it undertakes, the LLC may have to pay or collect sales taxes, withholding taxes and other taxes.
The LLC will need a taxpayer identification number, obtainable from the Internal Revenue Service (http://www.irs.gov/). The IRS can answer questions about paying or withholding federal income tax, social security taxes and other federal taxes.
Questions concerning New York State taxes should be directed to the New York State Department of Taxation and Finance (http://www.tax.state.ny.us/), Taxpayer Assistance Bureau, W.A. Harriman Campus, Albany, NY 12227.
Does an LLC Need Licenses and Permits?
Some business activities require licenses or permits from state or local governments, or both. For assistance in identifying whether your business requires any New York State licenses or permits, contact the Business Permits Assistance Program (http://www.cio.ny.gov/business_permit_assistance). You also may call the Business Permits Assistance Program at (518) 474-8275 or (800) 342-3464.
Contact the county clerk and the clerk of the city, town or village in which the business will operate with questions regarding local licenses or permits.
Choosing a Name
First, the name of an LLC must include the words “Limited Liability Company” or the abbreviation “LLC” or “L.L.C.” Second, the name of the LLC must be distinguishable from the names of other LLC’s, corporations or limited partnerships on file with the Department of State. Third, Section 204 of the Limited Liability Company Law contains a list of words and phrases that are prohibited or restricted in the name of an LLC. In addition, certain words and phrases require the consent or approval from other state agencies prior to filing the Articles of Organization with the Department of State.
To determine whether a proposed limited liability company name is available prior to filing the Articles of Organization with the Department of State, you may submit a name availability inquiry or reserve a name by filing an Application for Reservation of Name. Note that a finding that the name is available or the filing of an Application for Reservation of Name is not an approval of the name by the Department of State. A final determination is not made until the Articles of Organization are reviewed and filed by the Department of State. No expenditure or other commitment should be made in reliance upon the name availability inquiry or the filing of an Application for Reservation of Name.
Instructions for Completing the Articles of Organization
The Department of State must make a reproducible official record from the completed Articles of Organization offered for filing. The Department will not accept papers incompatible with its recording technology. All entries and signatures should be typewritten or in black ink on white paper. Avoid dark paper, small or light type, outline or condensed fonts, colored inks, etc.
There are three instances on the form where you are required to provide the name of the LLC. The name MUST be typed exactly the same in all three places. Enter the name of the LLC in the space in the title. Also enter the name in Article First and in the title of the document on the last page of the form. The name must be exactly the same in all three places.
The Articles of Organization must designate the county within New York State where the LLC’s office will be located. Enter only the name of a county in New York State. Do not include the street address. In New York City, the borough of Manhattan is in New York County, the borough of Brooklyn is in Kings County and the borough of Staten Island is in Richmond County. Bronx and Queens are both a borough and a county.
Designation for Service of Process
The LLC must designate the Secretary of State as its agent for service of process. Provide an address to which the Secretary of State may mail a copy of any process received. “Process” means the papers that acquire jurisdiction of the LLC in a legal action.
The organizer must sign the Articles of Organization and print their name in the space provided opposite the signature.
Provide the name and address of the filer of the Articles of Organization. The Department of State will issue an official filing receipt to the filer of the Articles of Organization.
The fee for filing the Articles of Organization is $200. The fee may be paid by cash, check, money order, MasterCard, Visa or American Express. Checks and money orders should be made payable to the “Department of State.” Do not send cash through the mail. To pay the filing fee using a credit/debit card complete and sign the Credit Card/Debit Card Authorization Form (pdf). Expedited Handling Services and certified copies are available for an additional fee.
Filing the Articles of Organization
• By mail, send the completed Articles of Organization with the filing fee of $200 to the New York State Department of State, Division of Corporations, State Records and Uniform Commercial Code, One Commerce Plaza, 99 Washington Avenue, Albany, New York 12231.
• In person, deliver the Articles of Organization to the above address. The Division of Corporations, State Records and Uniform Commercial Code is on the 6th floor and is open from 9:00 a.m. to 4:30 p.m., Monday through Friday.
• By fax, you may fax the Articles of Organization along with a Credit Card/Debit Card Authorization Form to the Division of Corporations, State Records and Uniform Commercial Code at (518) 474-1418.
The Department of State issues an official filing receipt to the filer of the Articles of Organization. The filing receipt reflects the date of filing, the name of the LLC, an extract of information provided in the Articles of Organization, and an accounting of the fees paid. Filers should verify that this information is correct. The filing receipt is your proof of filing. The Department of State does not issue duplicate filing receipts to replace those lost or destroyed.
Please note that the filing receipt and certified copy, if requested, will be returned by first class mail by the United States Postal Service. The filing receipt and certified copy, if requested, are mailed separately. We do not provide these documents by fax. You may request that your filing receipt and certified copy be returned to you by overnight delivery service by including a prepaid shipping label with your request. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. The prepaid shipping label must list yourself as the sender and the receiver.
Contacting the Division of Corporations
If you require technical advice or have any questions regarding the filing of your Articles of Organization, please contact the New York State Department of State, Division of Corporations, State Records and Uniform Commercial Code, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. The telephone number of the Division is (518) 473-2492, or contact us via email.